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Grants and Contracts Manager


Black AIDS Institute

Job Opportunity


Grants & Contracts





Reporting to the Chief Financial Officer, the Grants and Contracts

Manager will lead the effective and efficient administration of a complex

grants and contracts portfolio throughout the entire post-award life cycle,

from planning, implementation, monitoring, sub-contract management and close-out

procedures. The Grants and Contracts Manager will provide expertise and

leadership to post-award management requirements, ensuring compliance with all

grant and contract regulations, policies, and procedures. Additionally, the

Grants and Contracts Manager will act as the key relationship partner with funders,

and function as the administrative lead and high-level project manager on all

post-award matters.


The ideal candidate will be an excellent communicator, detail-oriented,

innovative thinker, and a proven, creative problem-solver. They will also be

able to manage multiple projects with sensitive timelines and have a

demonstrated commitment to social justice and equity, a strong work ethic, and success

in grant and contract management.


Black people,

LGBTQ+ people, and people living with HIV or on PrEP are highly encouraged to




Job Location:                                     Charlotte,

North Carolina or Southern U.S.


Relationship:                   Chief Financial Officer




Relationship:               None


Salary Range:                                    $80,000

to $83,000 annually, depending upon experience and qualifications.  This is an exempt, salaried position.


Organization-wide Duties and




Support the mission, vision, and values of the



Comply willingly with all organizational policies

and procedures.


Support all functions that attain and maintain

accreditation and compliance with regulatory agencies.


Support and facilitate positive interaction with

others by exhibiting:


Individual maturity                                  


Respect for others


A team-centered approach                       


Maintenance of confidential information


Communicate appropriate information to other

departments in a timely and effective manner.


Participate in appropriate professional

development programs to attain and maintain competency.


Maintain an ongoing professional development



Position-specific Duties and





award notices to verify the accuracy of awards and obligated fund balances.

Make recommendations in order to maintain fidelity to the notice of award,

including extensions and modifications.



and apply federal, state and city rules, regulations, and compliance




and organize all project files according to established protocols, including

maintaining file of complete award and contract documents including submission

of project deliverables (programmatic, financial or audit-related).



sub-recipient, vendor, and other procurement agreements. Advise on sub-contract

scopes of work and facilitate the execution of sub-contracts; ensure vendor

selection method, price justifications and deliverables are clearly stated and

in line with the project objectives.



and approve contract payments including verifying allocations and the

submission of appropriate supporting documentation. Manage competitive bids and

RFPs as needed.



in-house HR on open positions and ensure that funder and contract requirements

are met.



expense reports and spending rates to ensure that full budget potential is

achieved, and allocations aren’t exceeded. Utilize budget analysis to address

programmatic needs.



all purchase and reimbursement requests for appropriateness and ensure that all

vendors and purchases are in compliance with established administrative and

financial policies, procedures, and sound business practices.



individual grant portfolio calendars and establish timelines for report

submissions. Prepare and coordinate all submissions of financial reports to

funding agencies. Ensure that all submissions are accurate, timely and

compliant with funder rules, regulations, documentation requirements, and




all programmatic, financial, and administrative reporting requirements and due

dates related to all grants & contracts and make sure all programmatic and

financial reports are submitted on time.



and completing all monthly grant billing submissions and all grant financial




and manage multiple grant online portals and upload documents for submission.



FTE spreadsheets on which specific grants and contracts fund staff positions.



development efforts in the preparation of grant budgets and budget narratives

if needed.



with programs teams to complete and submit any grant budget modifications after

the grant has been received.



contracts, subcontracts, agreements, amendments and manage the execution of

such documents through the organizational DocuSign account.



in all grant-related meetings with internal staff and funders.



duties as assigned.



Education and Professional




Bachelor’s degree plus three years of relevant

employment involving grant acquisition and compliance or an equivalent

combination of education and experience.


Advanced Skills in Microsoft Excel.


Experience with federal grant procurement requirements.


Excellent oral written and presentation skills.


Ability to prioritize personal work schedule and

priorities using independent judgment.


Ability to move to the next stage of tasks and

projects in the absence of managerial supervision.


Ability to manage multiple deadlines in a

fast-paced environment with multiple priorities.


Outstanding organization, project, and time

management skills.


Demonstrated resourcefulness and flexibility.


Willingness to work occasional nights and

weekends to meet grant reporting deadlines if needed.




Physical, Sensory, and other Requirements: 



Ability to read, write and converse in English.


Ability to communicate with staff, stakeholders,

and vendors.


Ability to remain calm and composed under



Bending, lifting 20-pound boxes and packages,

grasping, fine hand/eye coordination, pushing/pulling, and/or prolonged



Ability to respond to telephones and other auditory



Ability to organize and prioritize assignments.


Quantitative/mathematical ability (addition,

subtraction, multiplication, division, standard measurements).


Ability to evaluate/interpret information and

make independent judgments and decisions.


Adequate internet access to facilitate working

from home as necessary.



Apply here: 

https://recruiting.myapps.paychex.com/appone/MainInfoReq.asp?R_ID=5793214 [1]

 Submit a cover

letter and resume.

Initial screening will begin immediately and will continue until the position

is filled.  Incomplete submissions will

not be considered. No phone calls or emails, please.


About the Black AIDS Institute


The Black AIDS Institute is

the only national HIV/AIDS think and do tank focused exclusively on Black

people. The Institute's mission is to stop the AIDS epidemic in Black

communities by engaging and mobilizing Black institutions and individuals in efforts

to confront HIV. The Institute interprets public and private sector HIV policies,

conducts trainings, offers technical assistance, disseminates information and

provides advocacy mobilization from a uniquely and unapologetically Black point

of view. 

Our motto describes a commitment to



The Black AIDS Institute is

an Equal Opportunity Employer.


more information about the Black AIDS Institute visit www.BlackAIDS.org [2].





  1. https://recruiting.myapps.paychex.com/appone/MainInfoReq.asp?R_ID=5793214
  2. http://www.blackaids.org/

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