Grants and Contracts Manager
Black AIDS Institute
Job Opportunity
Grants & Contracts
Manager
Overview
Reporting to the Chief Financial Officer, the Grants and Contracts
Manager will lead the effective and efficient administration of a complex
grants and contracts portfolio throughout the entire post-award life cycle,
from planning, implementation, monitoring, sub-contract management and close-out
procedures. The Grants and Contracts Manager will provide expertise and
leadership to post-award management requirements, ensuring compliance with all
grant and contract regulations, policies, and procedures. Additionally, the
Grants and Contracts Manager will act as the key relationship partner with funders,
and function as the administrative lead and high-level project manager on all
post-award matters.
The ideal candidate will be an excellent communicator, detail-oriented,
innovative thinker, and a proven, creative problem-solver. They will also be
able to manage multiple projects with sensitive timelines and have a
demonstrated commitment to social justice and equity, a strong work ethic, and success
in grant and contract management.
Black people,
LGBTQ+ people, and people living with HIV or on PrEP are highly encouraged to
apply.
Job Location: Charlotte,
North Carolina or Southern U.S.
Reporting
Relationship: Chief Financial Officer
Supervisory
Relationship: None
Salary Range: $80,000
to $83,000 annually, depending upon experience and qualifications. This is an exempt, salaried position.
Organization-wide Duties and
Responsibilities:
·
Support the mission, vision, and values of the
Institute.
·
Comply willingly with all organizational policies
and procedures.
·
Support all functions that attain and maintain
accreditation and compliance with regulatory agencies.
·
Support and facilitate positive interaction with
others by exhibiting:
o
Individual maturity
o
Respect for others
o
A team-centered approach
o
Maintenance of confidential information
·
Communicate appropriate information to other
departments in a timely and effective manner.
·
Participate in appropriate professional
development programs to attain and maintain competency.
·
Maintain an ongoing professional development
plan.
Position-specific Duties and
Responsibilities:
·
Review
award notices to verify the accuracy of awards and obligated fund balances.
Make recommendations in order to maintain fidelity to the notice of award,
including extensions and modifications.
·
Interpret
and apply federal, state and city rules, regulations, and compliance
requirements.
·
Oversee
and organize all project files according to established protocols, including
maintaining file of complete award and contract documents including submission
of project deliverables (programmatic, financial or audit-related).
·
Manage
sub-recipient, vendor, and other procurement agreements. Advise on sub-contract
scopes of work and facilitate the execution of sub-contracts; ensure vendor
selection method, price justifications and deliverables are clearly stated and
in line with the project objectives.
·
Review
and approve contract payments including verifying allocations and the
submission of appropriate supporting documentation. Manage competitive bids and
RFPs as needed.
·
Advise
in-house HR on open positions and ensure that funder and contract requirements
are met.
·
Monitor
expense reports and spending rates to ensure that full budget potential is
achieved, and allocations aren’t exceeded. Utilize budget analysis to address
programmatic needs.
·
Review
all purchase and reimbursement requests for appropriateness and ensure that all
vendors and purchases are in compliance with established administrative and
financial policies, procedures, and sound business practices.
·
Maintain
individual grant portfolio calendars and establish timelines for report
submissions. Prepare and coordinate all submissions of financial reports to
funding agencies. Ensure that all submissions are accurate, timely and
compliant with funder rules, regulations, documentation requirements, and
processes.
·
Track
all programmatic, financial, and administrative reporting requirements and due
dates related to all grants & contracts and make sure all programmatic and
financial reports are submitted on time.
·
Creating
and completing all monthly grant billing submissions and all grant financial
reports.
·
Navigate
and manage multiple grant online portals and upload documents for submission.
·
Maintain
FTE spreadsheets on which specific grants and contracts fund staff positions.
·
Assist
development efforts in the preparation of grant budgets and budget narratives
if needed.
·
Work
with programs teams to complete and submit any grant budget modifications after
the grant has been received.
·
Create
contracts, subcontracts, agreements, amendments and manage the execution of
such documents through the organizational DocuSign account.
·
Participate
in all grant-related meetings with internal staff and funders.
·
Other
duties as assigned.
Education and Professional
Requirements:
·
Bachelor’s degree plus three years of relevant
employment involving grant acquisition and compliance or an equivalent
combination of education and experience.
·
Advanced Skills in Microsoft Excel.
·
Experience with federal grant procurement requirements.
·
Excellent oral written and presentation skills.
·
Ability to prioritize personal work schedule and
priorities using independent judgment.
·
Ability to move to the next stage of tasks and
projects in the absence of managerial supervision.
·
Ability to manage multiple deadlines in a
fast-paced environment with multiple priorities.
·
Outstanding organization, project, and time
management skills.
·
Demonstrated resourcefulness and flexibility.
·
Willingness to work occasional nights and
weekends to meet grant reporting deadlines if needed.
Physical, Sensory, and other Requirements:
·
Ability to read, write and converse in English.
·
Ability to communicate with staff, stakeholders,
and vendors.
·
Ability to remain calm and composed under
stress.
·
Bending, lifting 20-pound boxes and packages,
grasping, fine hand/eye coordination, pushing/pulling, and/or prolonged
sitting/standing.
·
Ability to respond to telephones and other auditory
stimulation.
·
Ability to organize and prioritize assignments.
·
Quantitative/mathematical ability (addition,
subtraction, multiplication, division, standard measurements).
·
Ability to evaluate/interpret information and
make independent judgments and decisions.
·
Adequate internet access to facilitate working
from home as necessary.
Apply here:
https://recruiting.myapps.paychex.com/appone/MainInfoReq.asp?R_ID=5793214 [1].
Submit a cover
letter and resume.
Initial screening will begin immediately and will continue until the position
is filled. Incomplete submissions will
not be considered. No phone calls or emails, please.
About the Black AIDS Institute
The Black AIDS Institute is
the only national HIV/AIDS think and do tank focused exclusively on Black
people. The Institute's mission is to stop the AIDS epidemic in Black
communities by engaging and mobilizing Black institutions and individuals in efforts
to confront HIV. The Institute interprets public and private sector HIV policies,
conducts trainings, offers technical assistance, disseminates information and
provides advocacy mobilization from a uniquely and unapologetically Black point
of view.
Our motto describes a commitment to
self-preservation: “OUR PEOPLE, OUR PROBLEM, OUR SOLUTION.”
The Black AIDS Institute is
an Equal Opportunity Employer.
For
more information about the Black AIDS Institute visit www.BlackAIDS.org [2].
