portal resources jobs companies g geneva worldwide inc remote admin assistant position

Remote Admin Assistant Position

Administrative Assistant - Contracts

We are looking for a motivated, responsible, & collaborative Administrative Assistant to join our Government Contracts & Services team. This is a key position in the company and will involve assisting the Director of Government Contracts & Services with the day-to-day support functions of the department, along with project-based tasks. To thrive in this role, you will need strong attention to detail coupled with interpersonal and organizational skills.

If you love working in a fully remote yet highly collaborative environment, can manage multiple tasks at one time, have a passion for organization, want to learn about contracts and the bidding process while also learning about the world of language services, then this is the right position for you!

NOTE: This position is temporary (4-6 months) to cover a planned leave of absence with the possibility of permanent placement.


  • Managing files related to requests for quotations from beginning to end of the process
  • Sending Freedom of Information requests for lost proposals
  • Coordination with the telephonic vendor to set up new client accounts
  • Send onboarding correspondence to new agencies
  • Manage and create folder structures to save and quickly process/access requests for quotations
  • Act as the point person when requesting quotation pricing from the CEO or other department heads
  • Collaborate with internal teams to research any requested necessary bid/ inquiry information to be submitted during the formal Q&A period
  • Assist the Director of Government Contracts & Services in putting together proposals
  • Special projects as needed/ assigned: updating contract trackers, outreach, spreadsheet updating for rates, etc.


  • Minimum education required: Bachelor's Degree
  • 1-3 years in an Admin or support role preferred
  • Must possess strong business writing skills
  • Must be exceptionally organized
  • Must have outstanding time management skills and be deadline conscious
  • Advanced knowledge of Microsoft Office Suite (Outlook, Word, Excel, Teams, PowerPoint)

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The ability to work remotely increases employee happiness by 20 percent.