portal resources jobs companies p professional service bureau, inc. system controller

System Controller

****This is a work from home position (after training is complete)****

Job Details
Company: Professional Service Bureau, Inc.
Start Date: ASAP
Employment Term and Type: Regular, Full Time
Hours per Week: 40
Work Schedule: Monday - Friday (normal business hours)
Salary and Benefits: $18 - $24 DOE
* Teleworking position * Paid training * Hourly pay * Medical, Dental and 401K plans * Short Term Disability, Term Life, Group Accident and Cancer Assistance * PTO hours * Flexible scheduling*
Required Education: High School or Equivalent
Required Experience: 2+ years
Must have:
  • Strong Computer Skills; ability to navigate multiple software systems.
  • Excellent Communication Skills.
  • Excellent Customer Service Skills.
  • Data Analysis Background.
  • Ability to mutli-task and prioritize daily tasks and departmental deliverables.
  • Minimum of 6 months in current role (for internal applicants).
  • No second level write ups in the last 6 months (for internal candidates).

Strongly preferred:

  • Collections, A/R, or customer service background.
  • Artiva Healthcare and Artiva Revenue Management experience preferred but not required.

Complete exchange of Data between Client and System and analyzes operation metrics.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

In collaboration with Corporate Compliance, works with Workflow Analyst to write and edit policies and procedures, as well as maintain them in the SharePoint document management system.

Work with multiple business stakeholders to assist in the development and reporting of KPIs in order to insight on trends, drivers, and to improve business processes.

Support daily routines including exchanges, report runs, letters, statements, and tactics.

Perform daily routines including file exchanges, report runs, letters, statements, file maintenance and prep pre Artiva-load and pre-client delivery when necessary, and tactics.

Deliver report to specific departments as needed.

Respond to client inquiries regarding file and data exchanges.

Assist in performing financial analyses and other ad-hoc projects, including scenario planning for new and existing business opportunities.

Support weekly routines including client trust, recon reports, department dashboards along with month end processes.

Review accounts as based on exception reporting to ensure accounts are following automation.

Support departmental activities to comply with regulatory requirements and audits.

Provide updates, status, and completion information to manager, problem request tracking system, and/or users, via voice mail, e-mail, or in-person communication.

Maintain high levels of confidentiality.

Ensure compliance with client contractual agreements.

Other department tasks as assigned.

Supervisory Responsibilities
This job has no supervisory responsibilities.

To perform the job successfully, an individual should demonstrate the following competencies:

Analytical - Synthesizes complex or diverse information; collects and researches data; uses intuition and experience to complement data.

Continuous Learning - Assesses own strengths and weaknesses; seeks feedback to improve performance; pursues training and development opportunities; strives to continuously build
knowledge and skills; shares expertise with others.

Job Knowledge - Competent in required job skills and knowledge; exhibits ability to learn and apply new skills; keeps up to date on current developments; requires minimal supervision; displays understanding of how job relates to others.

Use of Technology - Demonstrates required skills; adapts to new technologies; troubleshoots technological problems; uses technology to increase productivity; keeps technical skills up to date.

Problem Solving - Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving situations; uses reason even when dealing with emotional topics.

Project Management - Communicates changes and progress.

Customer Service - Responds promptly to customer needs; responds to requests for service and assistance; meets commitments.

Communications - Expresses ideas and thoughts verbally; exhibits good listening and comprehension; keeps others adequately informed.

Cooperation - Establishes and maintains effective relations; exhibits tact and consideration; offers assistance and support to co-workers; works actively to resolve conflicts.

Oral Communication - Listens and gets clarification; responds well to questions.

Teamwork - Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; able to build morale and group commitments to goals and objectives; supports everyone's efforts to succeed.

Written Communication - Edits work for spelling and grammar; presents numerical data effectively.

Diversity - Shows respect and sensitivity for cultural differences; promotes a harassment-free environment.

Ethics - Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and principles; upholds organizational values.

Organizational Support - Follows policies and procedures; completes administrative tasks correctly and on time; supports organization's goals and values; benefits organization through outside activities; supports affirmative action and respects diversity.

Adaptability - Adapts to changes in the work environment; manages competing demands; changes approach or method to best fit the situation; able to deal with frequent change, delays, or unexpected events.

Achievement Focus - Sets and achieves challenging goals; demonstrates persistence and overcomes obstacles; measures self against standard of excellence; recognizes and acts on opportunities.

Personal Appearance - Dresses appropriately for position; keeps self well groomed.

Attendance/Punctuality - Is consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time.

Dependability - Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; commits to long hours of work when necessary to reach goals.; completes tasks on time or notifies appropriate person with an alternate plan.

Initiative - Volunteers readily; undertakes self-development activities; seeks increased responsibilities; takes independent actions and calculated risks; looks for and takes advantage of opportunities; asks for and offers help when needed.

Innovation - Displays original thinking and creativity; meets challenges with resourcefulness; generates suggestions for improving work; develops innovative approaches and ideas.

Judgment - Displays willingness to make decisions; exhibits sound and accurate judgment; supports and explains reasoning for decisions; includes appropriate people in decision-making process; makes timely decisions.

Planning/Organizing - Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; organizes or schedules other people and their tasks; develops realistic action plans.

Quality - Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality.

Quantity - Meets productivity standards; completes work in timely manner; strives to increase productivity.

Safety and Security - Observes safety and security procedures; determines appropriate action beyond guidelines; reports potentially unsafe conditions; uses equipment and materials properly.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience
Associates Degree in Business Analytics, Information Technology, Data Science preferred. Three years’ experience in an administrative role or experience with debt management/collection software; or equivalent combination of education and experience.

Additionally, ideal candidates will possess:
  • Prior experience with Artiva.
  • Prior experience with utilizing Accounts Receivable Management Systems with integrated dashboards to measure business data and empower management.
  • Expertise with Business Intelligence and Data Visualization tools, including Microsoft Excel, Power Pivot (DAX), and Power BI.
  • Knowledge of Visual Basic for Applications (VBA) and Structured Query Language (SQL) in order to interact with database systems and develop applications to automate processes and increase staff effectiveness.

Language Skills
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Mathematical Skills
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages.

Reasoning Ability
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills
To perform this job successfully, an individual should have knowledge of Internet software; Microsoft Office products.

Certificates, Licenses, Registrations
Favorable background investigation - specific to department and position requirements.

Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee must regularly lift and/or move up to 10 pounds.

Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Office setting with overhead lighting. Cubicle style desk; standard configuration with adjustable chair. Computer, monitor, telephone and headset used. The noise level in the work environment is usually moderate.
PSB provides Equal Employment Opportunity for all individuals regardless of race, color, religion, gender, age, national origin, marital status, sexual orientation, status as a protected veteran, genetic information, status as a qualified individual with a disability, and any other basis protected by federal, state or local laws. M/F/D/V/EOE/AA