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Nonprofit Executive Assistant


Executive Assistant

Want a unique chance to meet people who are at the forefront of journalism; people who spark innovation in the news industry around the world? If you’re a seasoned Executive Assistant who enjoys providing essential support in a fast-growing nonprofit, loves to organize materials and prides yourself on getting things right, then we want to hear from you!

The Trust Project is a high-impact nonprofit that collaborates with newsrooms around the globe to combat misinformation and through them, provide the public with trustworthy and transparent journalism. We cultivate a diverse, inclusive and fair workplace daily as we work to create the world that could be.

This Executive Assistant position is remote, available for PST/MST/CST time zones only. It is a full-time permanent role.

SALARY: Starting package includes a competitive salary dependent on experience and health insurance options.

POSITION TITLE: Executive Assistant

As a seasoned Executive Assistant, you will provide high-level support to the Chief Executive Officer. You will communicate with Trust Project collaborators in a fast-paced, global, culturally diverse environment. Possessing strong professionalism and attention to detail, you will be a delegated authority in decision-making and problem-solving, developing support systems as we grow. You will manage competing priorities, often under tight deadlines. You enjoy variety, accuracy, challenges and values-driven work.

Values Required:

  • Work with honesty, integrity and kindness
  • Apply diversity, equity and inclusion as a practice
  • Cultivate accuracy, accountability
  • 5+ years of experience in a high-level executive assistant position
  • Bachelor’s degree (relevant associate degrees considered)
  • Intercultural expertise. You may have bilingual skills in English/Spanish for business settings; OR experience working with businesses owned by or targeted to Native Americans, African Americans, Asian Americans or Latino/as; OR experience working in an organization with a global footprint
  • Demonstrated strong organizational skills and impeccable attention to detail; can juggle multiple tasks and deadlines without sacrificing quality
  • Demonstrated ability to create and improve existing processes/procedures in a nonprofit growth environment
  • Demonstrated ability to anticipate needs, think strategically, and make good judgment calls on behalf of the CEO
  • A track record of success working well on your own and as part of a team
  • As a plus, but not required, experience in nonprofit or in journalism support roles
  • Communicate exceptionally well interpersonally and as a leader and representative
  • Research, organize, present, and articulate ideas and information effectively and efficiently both verbally and in writing
  • Be resourceful, flexible: Learn and grow in response to a changing news and information environment
  • Prepared to implement values of diversity, equity and inclusion in everyday work processes
  • Flexible; willing to adjust workdays and hours to accommodate programming needs or urgent deadlines on occasion
  • Organized and manage time, work needs and self-care well when working remotely
  • Adept in all Microsoft Office Suite programs and video conferencing software.
  • Experience in WordPress, Trello, Slack and Adobe Photoshop a plus.
  • Able to travel domestically/internationally up to five times per year (when safe)
  • Willing to undergo a background check
  • Directly support and contribute to the work of the CEO, an award-winning journalist
  • Manage the CEO’s calendar and communications related to it
  • Manage many internal and external communications on behalf of the CEO (with news partners, applicants, vendors, board members, etc.)
  • Organize, update, edit and proofread documents used throughout the Trust Project
  • Improve files and systems to track program activities and participants
  • Coordinate with team members to make agendas, develop materials (e.g. documents, spreadsheets, slides, schedules, project management tools), schedule meetings, as well as organize events and travel arrangements
  • Take leadership on special projects and tasks at the request of the CEO

If this sounds like the job for you, please submit a cover letter and resume to trustprojecthiring@gmail.com [1] with Executive Assistant and your full name in the subject line (e.g. Executive Assistant: Lashawn Espinosa). Be sure to include why you want to be the Executive Assistant to the Trust Project CEO and why you feel you’ll be a good fit for the job. If you feel this is a better fit for a friend, be sure to let them know!

The Trust Project is an equal opportunity employer that gives priority to cultivating an inclusive work environment free of discrimination, harassment or other harmful conduct based on race, religion, color, sex/gender/gender identity/gender expression, sexual orientation, national origin, ancestry, disability, age, military or veteran status, and other characteristics of individual identity.

If you feel you are a good fit and want to share your skills, we can’t wait to hear from you!


  1. mailto:trustprojecthiring@gmail.com

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