Senior Grants Administrator
Are you savvy with federal grants? Would you like to support an organization that is working for health justice? ChangeLab Solutions’ mission is to create healthier communities for all through equitable laws and policies. We are seeking a Senior Grants Administrator to facilitate full compliance with the requirements of our funders, focusing especially on federal grants. The person in this position will work closely with the finance, development, and program teams to create and monitor budgets; ensure that costs are allowable under our agreements; prepare external reporting; and oversee internal financial reporting for our organization’s grants and contracts, including federal and state grants, philanthropic grants, and fee-for-service contracts. The Senior Grants Administrator will report to our CFO and supervise and mentor our Finance Specialist.
About ChangeLab Solutions
ChangeLab Solutions is a national organization that advances equitable laws and policies to ensure healthy lives for all. We prioritize communities whose residents are at highest risk for poor health. Our multidisciplinary team of lawyers, planners, policy analysts, and other professionals works with state and local governments, advocacy organizations, and anchor institutions to create thriving communities. For more information on how we create healthier communities for all through equitable laws and policies, visit.
The successful candidate will embody our organization’s core values:
- Justice: We believe that all people have the right to health, justice, dignity, and opportunity. We work to dismantle oppressive and racist systems, laws, and policies and replace them with laws and policies that address the root causes of health inequities.
- Learning: We are always learning. We take risks, reflecting on our failures and our successes in order to strengthen our health equity work.
- Collaboration: We believe that complex problems are best solved through partnerships across multiple disciplines and sectors that maximize our collective resources and align actions to advance health equity.
- Community: We learn from those we work with, and we respect lived experience. We acknowledge that our lives, histories, and futures are interconnected, yet not all voices have been equally heard or valued—which is a barrier to health and equity.
- Integrity: Our solutions in service of health and equity are grounded in evidence, legal precedent, and community-led change efforts.
ChangeLab Solutions’ leadership and staff are committed to centering equity, diversity, and inclusion in our organizational culture, norms, practices, and policies. We are establishing accountability mechanisms at individual, department, and organizational levels. As a staff, we are engaging in conversations on race, power, and intersectional identities. As an organization, we are committing time, resources, and internal capacities to this work. We are eager to hire applicants who are personally dedicated to equity, diversity, and inclusion and who are excited to join an organization where this work is part of the employee experience.
ChangeLab Solutions has a strong commitment to building a staff that is rich with cultural, social, and intellectual diversity. Candidates who can contribute to this goal are encouraged to apply and to identify their strengths and experiences in this area.
Budget & Grant Management (70%)
- Conduct pre-award activities for numerous grants and contracts, with a significant focus on federal grants. Responsibilities may include preparing budgets, budget narratives, and other financial documents; gaining familiarity with funder guidelines and regulations; and contributing to financial forecasting scenarios.
- Conduct post-award financial management for numerous grants and contracts, with a significant focus on federal grants. Responsibilities may include monitoring expenditures, ensuring that costs are allowable under our agreements; investigating budget variances; preparing internal and external reports; managing budget close-outs; reforecasting and revising budgets; coordinating efforts for technical reporting and carryforward/extension requests; and overseeing preparation of invoices.
- Advise finance team members and other staff on funder rules and regulations
- Assist with the annual audit by providing reports and other documentation to auditors and team members
Project Management (20%)
- Oversee internal project budgeting and reporting, ensuring that project activity adheres to budget and that managers are informed of budget activity
- Advise project managers on budget revisions and support problem solving on budget and compliance matters
- Supervise and mentor the Finance Specialist, offering guidance and coaching and setting them up for success
Other duties as assigned.
Required Education, Experience, and Skills
- Bachelor’s degree preferred
- Significant demonstrated experience in federal grants management and federal budget management (minimum of six years’ experience)
- Demonstrated experience in philanthropic grant management (minimum three years’ experience)
- Enthusiasm for providing high-quality supervision of employees (minimum two years’ supervisory experience)
- Strong computer skills, especially MS Excel. Experience with Sage Intacct reporting is a plus.
Required Personal Attributes
- Extremely detail-oriented
- Strong written and verbal communication skills
- Ability to work independently and self-motivate in a remote or hybrid work environment
- Ability to collaborate with team members online as needed, outside of a traditional office environment
- Awareness of one’s own knowledge gaps; openness to learning
- Strong team spirit, including a willingness to pitch in and help others
- For a remote worker, willingness to travel to the Bay Area two to four times per year
- Cultural humility and deep commitment to our organizational value of justice
- Commitment to maintaining work-life balance for oneself and facilitating the same for direct reports
- Ability to communicate via phone, email, and video conference
- Ability to work at a computer for extended periods of time
- Ability to lift and carry 10 pounds
Due to the COVID-19 pandemic, ChangeLab Solutions staff will be working remotely from their homes through the end of September 2021, with the option for some in-office work depending on state and local guidelines. Applicants should be comfortable with working from home and with virtual connection programs and practices. In October 2021 or when it is safe, work in our Oakland office will be expected for staff in the Oakland–San Francisco Bay Area (although flexibility to work at home a few days a week will remain).
We will consider applicants from areas beyond the Bay Area, with a preference for candidates in the Pacific and Mountain time zones. Once in-office work resumes, staff outside the Bay Area will remain classified as remote employees and regular travel to the Oakland office for meetings and in-person engagement will be expected.