portal resources jobs companies c cypress fund operations associate

Operations Associate


Background

The Cypress Fund supports social justice organizing in North and South Carolina, with a focus on donor organizing and making strategic investments in movement building. Cypress Fund was created by individuals rooted in North and South Carolina who deeply believe that the best solutions for our communities are homegrown and led by southern folks impacted by the conditions on the ground. Grassroots community organizers and social justice leaders in the Carolinas direct the long-term vision and grantmaking within Cypress Fund because these movement leaders are the experts in the issues our communities face. Cypress Fund believes that everyone has a vital role to play in building power for marginalized communities across the US South, including everyday people and donors. Cypress Fund is a fiscally sponsored project of Neo Philanthropy.


The Role

Cypress Fund is looking for well-organized, energetic, and detail-oriented operations associate with good analytical skills and creative problem-solving skills. The operations associate’s role is to help the Chief Reparations Officer (CRO) maintain organizational efficiency and support the development of new systems and processes to help the fund run efficiently. The ideal candidate is someone who loves logistics and operations and wants to put your excellent organizational skills to work at a growing organization with bold, ambitious goals. The right fit will be someone who is curious and has an appetite for working with a creative, nimble team and a deep understanding of movement building. This is a full-time non-exempt position reporting to the Chief Reparations Officer (CRO).

Applications will be accepted and reviewed on a rolling basis until June 18th, 2021. Starting salary is $45,000. We offer a competitive and holistic total benefits package including substantial vacation days and time off and professional development.  This is a remote role that requires candidates to be based in North or South Carolina.


General Responsibilities Include (But Are Not Limited To): 

Executive Team Support (approximately 20%)

  • Manage the calendar, activity, and speaking requests for the CRO.
  • Support hiring processes, including recruitment of new team members, liaising with our fiscal sponsor, and supporting the onboarding process of new staff.
  • Provide other day-to-day support to the CRO and members of the leadership team.
  • Establishing​ ​systems​ ​to​ ​help​ ​the​ ​CRO and​ ​other​ ​staff/consultants​ ​maintain​ ​productivity, focus​, ​and​ ​joy.

Operational Support (approximately 40%)

  • Serve as a liaison between Cypress Fund and our fiscal sponsor
  • Provide schedule coordination for internal team meetings, including staff calls; partner check-ins; and brainstorm sessions. 
  • Help to manage and coordinate Cypress’ internal events including staff retreats, Executive Committee meetings, and Movement Committee meetings.
  • Lead our data and information systems so that they are accurate, efficient, and easy to access.
  • Ensure our information systems meet current security standards
  • Support the organization’s expansion by researching and implementing new systems and structures
  • Maintaining and updating Fund’s website and social media pages.
  • Other programmatic and administrative responsibilities and tasks as needed 

Financial Management (approximately 30%)

  • Manage Cypress’s contracting process and vendor relationships
  • Manage expense reimbursement and credit card reporting, ensuring staff is submitting reports in a timely manner and providing accurate coding of all financial transactions as needed.
  • Using​ ​database​ ​systems​ ​to​ ​track​ ​progress​ ​toward​ ​Fund​ ​goals​ ​(Every Action,  Asana,​ ​google​ ​spreadsheets, etc)
  • Regular​ ​evaluation​ ​of​ ​fundraising/grantmaking​ ​systems​ ​and​ ​make​ ​recommendations​ ​to​ CRO ​about​ ​how​ ​to​ ​make​ ​processes​ ​more​ ​efficient

Collective organizational work (approximately 10%)

  • Share facilitation of bi-monthly team meetings, coalition meetings, and meetings with consultants
  • Participate in meetings, retreats, and collective work on organizational structure
  • Contribute to the organization’s overall success and sustainability.
  • Other related tasks as identified by the Executive  & Movement Committee and/or CRO

Requirements & Expectations:

  • Based in North or South Carolina
  • Ability to cultivate an energized and joyful group dynamic using strong oral and interpersonal communication skills, and practices in remote online technology;
  • Experience with and trust in collegial decision-making, coupled with the ability to work independently, flexibly, and with good humor;
  • Excellent written and verbal communications skills and the ability to communicate warmly and clearly;
  • Ability to manage and follow-through on multiple tasks on a timeline and maintain confidentiality;
  • Strong process orientation and a desire to always find new and efficient ways to get things done;
  • Prior Every Action  experience is a big plus;
  • Experience building relationships and fostering alliances to accomplish goals;
  • Ability to imagine and build new systems that foster a more equitable, liberated world;
  • An understanding of methods of change and strong belief in community organizing as a strategic approach to systems change; 

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