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Executive Assistant


Position Context: Economic insecurity isn’t a new challenge or a partisan issue. Wealth and income inequality, which have long plagued our country, continue to grow. Even prior to the pandemic, people who were working two and three jobs still couldn’t afford basic necessities. COVID-19 has only further exposed the economic fragility of most American households, and has disproportionately impacted Black and brown people. 


Building off his first-of-its-kind guaranteed income pilot (SEED) [1] and rooted in Dr. King’s legacy, Mayor Michael D. Tubbs (Stockton, CA) and the Economic Security Project founded Mayors for a Guaranteed Income in June 2020. Member Mayors commit to our statement of principles [2], and: 1) advocate for cash based policies at the state and federal level; 2) invest in narrative change efforts to highlight the lived experience of economic insecurity; 3) invite other cities to join MGI effort.


Position Summary: MGI is searching for a highly organized and detail-oriented individual to serve as an administrative assistant for the organization as a whole and to the MGI chair individually. Responsibilities include:

  • Manage and maintain MGI Chair’s calendar, including scheduling meeting requests appointments, and conference calls 
  • Attend team meetings, capture and circulate key decisions, and ensure appropriate follow-up
  • Perform basic administrative and bookkeeping tasks, including financial statements, reports, memos, invoices letters, contacts lists, and other documents
  • Assist with the development of external facing communications and content (e.g. webinars, newsletters, emails, website content)
  • Maintain office subscription and accounts, coordinate technical needs for the association (Zoom, conference line accounts, etc.)
  • Identify opportunities to improve administrative functioning and operations of the program
  • Other responsibilities and special projects as assigned 

Skills & Qualifications: 

  • Two + years of advanced administrative support experience required
  • Proven verbal and written communication skills, including edit and proofreading.
  • Excellent calendar management skills, including coordination of complex internal and external executive meetings
  • Flexibility and adaptability, including responsiveness outside of regular business hours
  • Resourcefulness, proactivity, and an ability to take projects to completion with minimal direction and details 
  • Ability to problem-solve independently is a must
  • High level of integrity and discretion in handling confidential information 
  • Comfortable working in a fast-paced work environment where demands may need to be reprioritized frequently
  • Available to work occasionally at night and on weekends, and to travel to meetings within the state.

Most MGI operations and roles have recently migrated to online-remote work. There will still be an occasional need for this role to have limited on-site work. This will be based on current needs and the recommendations of state health authorities. Once the health emergency has been lifted, this position must have the ability to commute to and spend extensive time in Stockton, CA. 


  1. https://www.stocktondemonstration.org
  2. https://www.mayorsforagi.org/statement-of-principles

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