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Administrative Coordinator For The Sms Research Foundation

Job Description: Administrative Coordinator for the SMS Research Foundation


The SMS Research Foundation is seeking a part-time Administrative Coordinator. This role serves as the core support for the organization. The ideal candidate will be deeply invested in the nonprofit community and will demonstrate strong communication skills, a robust work ethic, and a can-do attitude. Reporting directly to the Executive Director, the Coordinator's duties will vary throughout the year based on organizational needs and special projects.

Key Responsibilities:

The Administrative Coordinator will:

  • General Administration: Execute all administrative duties, including managing all organizational correspondence, such as thank-you letters.
  • CRM Management: Coordinate and maintain the CRM; run reports, update letters, enter philanthropic gifts into the donor database, and keep accounts up-to-date.
  • Communications: Schedule newsletters, emails, and social media posts; create marketing images using Canva; and manage the production of e-newsletters.
  • Inquiries: Respond to calls and emails directed to info@[organization's email]. Guide callers or email correspondents to appropriate resources or personnel.
  • Financial Support: Provide administrative support for financial documents.
  • Platform Oversight: Oversee and maintain all of the organization's platforms and accounts, including managing the Q-Giv platform during the annual "Steps Move Science Walk."
  • Event and Mailing Support: Assist with event-related administrative duties and handle direct mailing support.
  • Website Maintenance: Coordinate website updates.

Additional Responsibilities:

  • Board and Philanthropy Support:
  • Maintain both internal and external board documents.
  • Support prospect research, donor cultivation, and grant preparation.
  • Maintain documents required for grant submissions and donor stewardship.

Skills Required:

The successful candidate will possess:

  • Professionalism: Exceptional verbal and written communication skills.
  • Tech Savvy: Familiarity with basic office technology and a willingness to learn new platforms.
  • Detail-Oriented: A keen attention to detail is required.
  • Ethical Standards: A strong work ethic and an unwavering commitment to ethical behavior.
  • Industry Awareness: An understanding of nonprofit operations and the rare disease community is desirable.

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