Operations Assistant

Key Responsibilities:

Finance and Bookkeeping Support

Manage CDA’s bookkeeping/accounting, managing/monitoring QuickBooks; including tracking and coding all incoming money and outgoing expenses
Develop and manage CDA’s cash flow and annual budget.
Manage monthly accounts payable.
Manage CDA payroll and 401K plan, bank accounts, and credit cards.
Monitor credit and debit card use.

Operations Support:

Provide general administrative support to the Executive Director, and Director for Advocacy and Strategy.
Event and trip planning, scheduling, and logistical tasks as needed.
Assist in maintaining and ordering office supplies; equipment inventory; and storage unit
Managing incoming and outcoming mail
Coordinate and schedule meetings and appointments
Assist in organizing and executing special projects and events, including annual gala.

Human Resources Support:

Manage hiring, onboarding and offboarding process for new and departing staff.
Respond to staff questions regarding benefits, payroll, state tax, and other administrative questions.
Support CDA’s DEI work, including efforts to ensure diverse applicant pools for job openings.
Manage relationships with insurance brokers, payroll vendor, and other vendors.
Manage policy renewals for organizational insurance policies and ensure proper level of coverage.
Ensure compliance with employment law and local taxes, including with remote work employees and contractors.
Help maintain confidentiality and data security in HR and Operations activities.

Grants Management and Compliance

Track donor database, update Salesforce, produce reports as needed
Donor communication and management such as following up on pledged donations.
Support with the writing and preparation of grant proposals and reports for new foundations or for expanded support from current foundations.

Minimum Qualifications and Skills

Undergraduate degree preferred or equivalent combination of education, training and proven experience as an administrative assistant or in a similar role.
Prior experience working with QuickBooks and Salesforce is required,
Capacity to Manage down, up and laterally - including via briefing organizational leadership - to make sure tasks are completed well and on deadline.
Strong organizational and multitasking skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Excellent written and verbal communication skills.
Attention to detail, solid judgment, and discretion.
Logistical acumen and superior communication skills
Strong interpersonal and teamwork skills.
Comfort engaging with principals – including members of Congress and senior officials.
Ability and desire to be a team-player within a lean, fast-paced, and start-up environment

Preferred Qualifications