Project Manager
Introduction:
The mission of the Public Health Accreditation Board (PHAB) is to advance and transform public health practice by championing performance improvement, strong infrastructure, and innovation. PHAB is the accrediting body for Tribal, state, local, and territorial governmental public health departments in the
U.S. Accreditation provides a means for a public health department to identify performance improvement opportunities, to improve management, develop leadership, and improve relationships with members of the community. PHAB is committed to diversity, equity, inclusion, and antiracism (IDEA) and is on an ongoing journey to build an inclusive and welcoming organization.
Position Summary:
This position will support project and program management for PHAB grants and cooperative agreements. Under the supervision of the Senior Advisor, the Project Manager will provide support to PHAB in planning and implementation of project activities for PHAB’s Public Health Infrastructure Grant (PHIG) work and other programs.
The Project Manager will support all aspects of the PHIG data modernization initiative (DMI), work collaboratively with DMI/PHIG partners, plan for, contribute to and track the development of deliverables and support of the PHIG DMI partnership, staff relevant workgroups, monitor contractor performance, and ensure coordination among various aspects of PHIG programming for PHAB.
Position Responsibilities:
• Support the development and updating of project plans, ensuring clarity in objectives, timelines, and resources and that all project plans remain up-to-date.Â
• Tracking and documenting direct costs, budget allocations, and project expenses to ensure financial accountability, including cross-checking across contracts, invoices, budgets, and other documents as appropriate
• Create and manage project schedules, and monitor activities related to PHIG data modernization efforts and other programs. Liaise with staff working across teams and deliverables to facilitate coordination of scheduled project activities, particularly regarding communication with external partners.
• Develop and implement workplans for cross-functional aspects of the project.
• Establish, maintain, and monitor project plans, document progress as required, escalates issues and facilitates project review discussions.
• Coordinates with cross- functional project team members.
• Work closely with Senior for Data Modernization and Informatics on program implementation.Â
• Create long- and short-term plans, including setting targets for milestones adhering to deadlines.
• Liaise with other programs and units across the organization.
• Participating in relevant workgroups and teams.Â
• Utilize industry best practices, techniques, and standards throughout entire project lifecycle.
• Mitigation of project risk throughout product life cycle.
• Proactively identify and escalate issues, facilitating productive project review discussions.
• Manage workflows, processes, and documentation to ensure accountability and knowledge transfer.
• Manage contracts with partners and vendors, including deliverables and invoicing/payment tracking.
• Maintaining appropriate links between DMI workplan and PHIG workplan
• Collect and organize data to support grant writing and reporting.
• Contribute to the development of project deliverables and overall success of PHIG DMI and other programs through active participation in support of project activities.
• Tracking and responding to internal and external inquiries.
• Contribute to organizational strategic plan and other priorities.
• Use inclusion, diversity, equity, and anti-racism lens in implementation of all work.
• Performs other duties as assigned, demonstrating flexibility and adaptability to support organizational needs.
Knowledge and Skills Required:
This section describes the knowledge, skills and expertise that we consider most important to success in this position. We recognize that not everyone will be an exact fit for this list, and we know you offer strengths and talents beyond what we’ve listed. If you have a vision and excitement for this role and our mission, and/or if you’ve been directly impacted by the public health, systemic and social issues that we address, we encourage your application.
• Bachelor’s degree; preference given to individuals with 3-5 years’ project management or related experience;
• Interest in the field of public health, business, or communications, particularly topics relating to data modernization, performance improvement, infrastructure, and operations;
• Excellent interpersonal, communication, and organization skills;
• Commitment to approaching work through a diversity, inclusion, equity, and anti-racism lens (IDEA);
• Strong verbal and written communication skills;
• Demonstrates leadership, problem-solving ability, flexibility, and teamwork;
• Proficient knowledge of MS Office suite;
• Excellent analytical skills;
• Proven project management experience including the development of project work plans and the execution of those plans on time and within budget;
• Strong familiarity with project management software tools, methodologies, and best practices;
• Exceptional organizational and management skills, and high attention to detail;
• Strong project management, analytical, organizational, and critical thinking skills;
• Demonstrates strong ability to collaboratively lead without line authority, interact and work effectively with other departments as well as external organizations;
• Computer skills and proficiency with Microsoft 365;
• Self-motivated with a strong work ethic and ability to work independently and collaboratively;
• Excellent ability to multitask and prioritize tasks effectively within tight timelines;
• Skilled in the use of technology, including learning new platforms and helping others to successfully use them;
• Ability to work independently and meet deadlines while seeking guidance when needed; and
• Ability to travel.
HYBRID EMPLOYER ENVIRONMENT: The Public Health Accreditation Board’s staff currently work in a hybrid office environment. At the time of hiring, staff members are asked to elect if they will primarily work from an office in their home or in the headquarters office (currently in Alexandria, VA.) If they elect to work from a home office, they must agree to maintain a professional working environment with a dedicated workspace, including high-speed internet access. All staff are required to participate in in- person staff meetings that occur currently on a semi-annual basis for up to 5 consecutive days. These in- person staff meetings may be increased quarterly, as determined by management. Travel and related expenses for these meetings will be paid for by the employer.
VACCINATION: PHAB recommends but does not require its staff, volunteers, interns, fellows, assignees, and meeting attendees be up to date with an FDA-approved COVID-19 vaccination series, including boosters. Other risk-mitigation measures, such as wearing masks in our offices or in meeting settings are also optional.
EEO STATEMENT: PHAB is committed to equal employment opportunity. We do not discriminate in employment opportunities or practices on the basis of actual or perceived race, color, national origin, ancestry, sex, gender, gender identity, pregnancy, childbirth or related medical condition, religious creed, physical disability, mental disability, age, medical conduction (e.g. cancer or a record or history of cancer), marital status, veteran status, sexual orientation, genetic information, or any other characteristic protected by federal, state or local law. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.
