Virtual Assistant - Entry Level
About The Job Virtual Assistant - Entry Level (Remote)
The Virtual Assistant for the CEO is a dynamic role that requires the ability to anticipate needs, think critically, offer solutions to problems, and communicate both internally and externally with a high level of professionalism and confidentiality. As the Virtual Assistant you will report to the CEO and support the executive team in scheduling and follow-ups of tiered-level leadership meetings. You will need to work with a strong balance of openness and confidentiality as this role will maintain interactions both internally with leadership and private equity group, as well as, externally with customers.
Responsibilities
The Virtual Assistant for the CEO is a dynamic role that requires the ability to anticipate needs, think critically, offer solutions to problems, and communicate both internally and externally with a high level of professionalism and confidentiality. As the Virtual Assistant you will report to the CEO and support the executive team in scheduling and follow-ups of tiered-level leadership meetings. You will need to work with a strong balance of openness and confidentiality as this role will maintain interactions both internally with leadership and private equity group, as well as, externally with customers.
Responsibilities
- Scheduling meetings and maintaining agendas for board, executive, and department leadership meetings
- Capturing key meeting notes and distributing follow-ups
- Assist CEO in general calendaring and travel logistics
- Assist C-suit with miscellaneous ad-hoc project and tasks
- Prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day to day engagements
- Sourcing and interviewing of potential external partners (speakers, trainers, etc)
- Familiarity with Asana or the ability to learn a new project management tool
- Familiarity with Slack or the ability to learn a new communication platform
- Familiarity with Microsoft office suite
- 4 years' experience in administrative role reporting directly to upper management.
- Superb written and verbal communication skills.
- Strong time-management skills and the ability to organize and coordinate multiple projects at once.
- Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
- Ability to keep company confidences
- Excellent written communication
- Ability to keep information, tasks, and follow-ups organized
- Ability to maintain confidential information
- Robust and flexible problem-solving skills
- Ability to work independently and execute projects with minimal direction
- 1 2 years' experience managing Executive Assistant type tasks virtually
