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Administrative and Human Resources Assistant 🔥


This is a full-time, remote position supervised by the Chief Operating Officer (COO), and working closely with the Chief Executive Officer (CEO). The ideal candidate for this position will thrive in a fast-paced environment, be an independent problem-solver, and have a passion for conservation. This role is a unique opportunity to meaningfully contribute to the administration of a growing, impactful organization.


Major responsibilities:

Administrative

  • Provide travel, scheduling, and expense report assistance to the CEO.
  • Provide meeting preparation and follow up assistance to the CEO.
  • Process employee expenses, reimbursements, and cash advances.  
  • Ensure compliance with state charity registration requirements.
  • Research and help implement project management software for organization-wide use. 
  • Assist with the organization of team meetings and retreats. 
  • Administer GFG’s general email account, respond to emails, and forward appropriately.
  • Take Board meeting minutes, compile and distribute Board packets, and maintain Board directory with contact and term limits. 
  • Assist in purchasing and keeping inventory of GFG equipment, including computers. 
  • Maintain a directory of GFG’s insurance policies and ensure that policies are proactively reviewed and renewed. 
  • Manage GFG’s subscriptions.
  • Other duties as requested by the CEO or COO.

Human Resources

  • Post job announcements, track applications, and schedule interviews.
  • Maintain staff employment files.  
  • Assist with the administration of GFG’s health insurance policy. 
  • Serve as the point person for GFG’s Employers of Record services for non-US employees. 
  • Assist with the onboarding of new employees, including creating schedules and introduction to GFG resources.
  • Track paid leave for all employees through Gusto.
  • Maintain all HR documents and relevant files in Shared Google Drive.
  • Assist in the coordination of annual staff plans and reviews. 
  • General HR processes and other duties as requested by the CEO or COO. 

Qualifications: 

  • A minimum of 2 years of administrative and/or human resources experience required.
  • Must be eligible to work in the United States and must be US-based. 
  • Google Suite expertise (including Sheets, Doc, Drive, Meet, and Calendar, among others). 
  • Ability to meet deadlines, multitask, and pay close attention to detail. 
  • Ability to maintain confidentiality.
  • Ability to work independently and as part of a team.
  • Ability to speak Spanish is a plus, but not required.

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