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Asset Traffic Coordinator


HealthCare Alliance Group LLC, an innovative, full-service medical communications company, is adding a Veeva Asset Traffic Coordinator to the team. The role will support the project management teams in the submission of assets in Veeva Vault from opening placeholder to approval. Working experience of Veeva Vault or similar platform, Adobe Acrobat, and Microsoft Office is required.

Responsibilities include facilitation, execution, management, and tracking of all required medical communication assets for projects and programs, for a variety of clients, through the required medical or promotional (ie, legal, regulatory, medical, marketing, and compliance) review process. Asset types may include PDFs, PowerPoints, Word Documents, Videos, etc.

We are looking for someone who enjoys working in a fast-paced environment, has extreme attention to detail, and is a self-starter. The corporate office is located in Voorhees, New Jersey, just outside of Philadelphia. The role can be 100% remote or partial in office, if desired.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Working knowledge of submissions management, review and archiving processes and procedures
  • Understanding submission standards and impact of these standards in regulatory activities
  • Proficiency/experience in Veeva Vault or similar type systems
  • Act as Veeva Vault Subject Matter Expert for company
  • Responsible for training and providing support to Project Management team/staff on Veeva Vault
  • Excellent communication skills and ability to communicate information clearly and concisely
  • Internal production workflow traffic management experience with shared services (ie, creative, editorial, web and multimedia, project management, etc)
  • Responsible for all Veeva Vault or similar type systems submissions, follow up and finalization
  • Compiling, tracking, and maintaining up-to-date internal documentation of status, deadlines, and expiration
  • Accountable for maintaining updates to and familiarity with, knowing, sharing, and updating Project Management team on all client reviews, SOPs, timelines, and processes
  • Partake in client review meetings
  • Create, manage, and maintain project and client asset lists and update Project Management team on upcoming expirations
  • Veeva Vault configuration including metadata, document types, objects, lifecycles, document lifecycle and workflow initiation, revisions, and trouble shooting

EDUCATION and EXPERIENCE

  • Bachelor or Associate degree with focus in Communications, Marketing, Business, or related field from a university, junior technical or community college
  • Minimum of 1 year direct work experience required
  • Medical Communications or Medical Education experience required
  • Previous applied experience working in Veeva Vault across multiple clients
  • Knowledge of asset requirements, review committee process (medical and/or promotional), and 2253 submission

SKILLS REQUIRED

  • Comfortable working independently and in a team
  • Stellar interpersonal skills, excellent organizational and time management skills
  • Ability to manage multiple competing priorities within determined timelines
  • Proficiency in Microsoft Office Suite and Adobe Acrobat is a must

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Robert Michael Communications, Inc.

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