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Executive Coordinator 🔥


At The Well is a non-profit organization with a mission to enhance women’s well-being through ancient Jewish practices. We empower women by supporting Jewish learning, fostering belonging and encouraging leadership.

The Opportunity 

At The Well seeks a proactive, positive go-getter to serve as our Executive Coordinator. As the right hand to Founder & CEO Sarah Waxman, you will get a 10,000-foot view of organizational strategy while working in the weeds of a scaling, high-impact non-profit start-up. Top candidates will be organized, relational, tactful, and discreet. This position carries a great deal of trust, and has a ton of potential for growth!

Your day-to-day will center around providing strategic support to Sarah, including all aspects of executive coordination. In short, you’re both a project manager, a gate-keeper, and a dot connector – a true strategic generalist with a can-do attitude, a hunger to learn, and the dream of becoming a Chief of Staff in a few short years. Your responsibilities include:

Manage all aspects of Executive Coordination

  • Serve as a gate-keeper to the CEO by managing email inbox; draft correspondence with external constituents, board members and funders, document key correspondence in Salesforce, and ensure appropriate follow-up to requests.
  • Manage CEO’s calendar, scheduling and confirming appointments, preparing materials for meetings and coordinating travel arrangements.
  • Support the CEO’s fundraising work
  • Research, collect, and prepare information for the CEO’s use in discussions or meetings with potential donors and key stakeholders
  • Prepare slides for presentations and speaking engagements
  • Create a daily morning briefing for the CEO including emails to respond to, or deadlines for tasks the team needs.
  • Complete additional tasks as needed, including meeting logistics, note-taking, booking travel for staff gatherings, and other support as needed.

Play a key role on the Development Team

  • Oversee the “Moves Management” donor pipeline: coordinate, prepare for, schedule and follow-up from donor meetings, events and speaking engagements
  • Research and prepare prospect briefs to prepare staff for donor stewardship
  • Coordinate email and mailing efforts including thank you notes, acknowledgements, special event invitations, etc.
  • Maintain Salesforce data on individual donors
  • Respond to emails sent to hello@atthewellproject.com or forward to the correct person

Provide Board Support

  • Work with the Executive Team to coordinate all logistics around board and board committee meetings including scheduling, managing RSVPs, location, refreshments and catering, technology needs, and materials preparation
  • Take notes at board and committee meetings; disseminate minutes and action items in a timely manner
  • Support board recruitment and manage board orientation process, including keeping records, scheduling orientation, and compiling the board manual for new members
  • Maintain and disseminate board organizational calendar
  • Maintain and update all board records in Salesforce

Qualifications

  • Commitment to and passion for the mission of At The Well
  • 3+ years relevant work experience providing administrative support in a dynamic, fast-paced environment
  • Experience scheduling and supporting executive correspondence, including direct experience managing an executive’s inbox and calendar
  • Impeccable standards with meticulous attention to detail
  • Highly organized strategic thinker and arranger who is able to manage multiple complex tasks in a timely way
  • Exceptional written and verbal interpersonal skills with the ability to cultivate strong relationships with colleagues, organizational partners, donors, and board members
  • Flexible work style with the ability to work under tight deadlines and shifting priorities
  • Motivated self-starter capable of working independently as well as within a team environment
  • Unwavering integrity and trustworthiness, with a proven ability to exercise independent judgment, problem solving and discretion; deep sensitivity to maintaining confidential information
  • Expertise in “managing up” and holding colleagues accountable
  • Ability to work 9am-5pm or 8am-4pm ET Monday through Friday, plus very occasional evenings and weekends
  • Proficiency and comfort with technology including Google Workspace, Salesforce, Zoom, Asana and Slack
At The Well strives to model our vision of a just, vibrant and inclusive future. As an equal opportunity employer, we strongly encourage applications from candidates reflective of the communities we serve, including individuals with varied identities and backgrounds, including Sephardic and Mizrahi Jews, Jews of color, women, people with disabilities, immigrants, LGBTQIA people, and people who come from low-income backgrounds. Frequently cited statistics show that women and underrepresented groups apply to jobs only if they meet 100% of the qualifications. At The Well encourages you to break that statistic and to apply.

Compensation & Benefits

This is a 40-hour/week, remote, non-exempt position, providing support to staff who work EST hours. Compensation will be within a range of $55,000 - $65,000, commensurate with experience. A robust benefits package includes medical, dental, vision insurance; paid vacation, sick leave and parental leave; a retirement plan with a match, and short- and long-term disability insurance. At The Well also offers Professional Development benefits.


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