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Executive Assistant / Office Manager 🔥


WHY NOW

2021 was an amazing year for Doppler. So far we have helped over 15,000 startups and enterprises manage their secrets at scale, more than tripled our team size, 14x our revenue, and raised a round from CRV, Google Ventures and Sequoia. We just raised our $20M Series A [1] and are getting far more ambitious by setting even higher product, growth, sales, and headcount goals.

ABOUT DOPPLER

Doppler's mission is to make it easy and secure for developers of every experience level and teams of any size to manage their app configuration and secrets. But hasn't this been done?

Developers tend to be either struggling with the manual management of .env files [2], or wrestling with an overly complex secrets manager [3] that's not built for software development. Doppler is changing that by making app configuration and secrets management easy, intuitive, and scalable. It's the SecretOps platform built by developers for developers.

Our team is entrepreneurial, with a bias for action. We never back down from a spirited debate and believe we are all responsible for exploring the hard questions. We value self-awareness and meaningful impact. We are open to unconventional approaches and have learned not to judge a book by its cover. Your time is your most valuable resource, so you set your hours. We use Slack to communicate and default to zero meetings. We aim to document everything. We also recommend you invest your time in 10% compounding time [4].

Doppler is seeking a motivated Executive Assistant & Office Manager to support our CEO and office in San Francisco. This is a dynamic and fast-paced role with lots of moving parts as you will be providing high support to our CEO with essential scheduling, event planning, travel planning, and expense management, while also presiding over all office operations.This is a wonderful opportunity to partner with a close-knit team and collaborates on exciting initiatives. If you are a resourceful and highly detailed individual who is no stranger to streamlining operations, and juggling multiple priorities simultaneously with minimal guidance then we want to hear from you!

In this role, you'll:

    • Maintain calendar of CEO in a thoughtful and purposeful manner, ensuring meetings contain the appropriate attendees, and agenda items, and are aligned with top priorities
    • Create and prepare company reports, client presentations, company overviews, board decks, etc.
    • Own all operational and organizational functions of the office, including supplies inventory, common area scheduling, vendor/building management, and more
    • Organize, schedule, and manage logistics for Events (both onsite and offsite) such as Lunches, Dinners, Happy Hours, etc.
    • Attend meetings (as needed), take notes during the meeting including action items, and follow through to completion of all action items
    • Arrange meeting materials, prep calls, and decks for the CEO. Take notes and summarize meetings as needed
    • Anticipate executive needs while managing day-to-day workflow and prioritizing projects
    • Plan hotel, flight, dining, and ground transportation arrangements (domestic and international) for the CEO
    • Support the team during and outside normal business hours
    • Manage information flow in a timely and accurate manner
    • Assist with special projects, email management, and other ad hoc administrative tasks as needed

What you'll gain:

    • Direct contribution to Doppler’s success by cultivating a long-term partnership with the CEO
    • Potential to grow and lead a team as the company succeeds
    • Work on bold projects and experiments with high ownership
    • Opportunity to collaborate with our People Operations Associate to create an inclusive and fun culture
    • Opportunity to collaborate with recruiting to schedule candidate interviews with the CEO

What you bring to the table:

    • 3+ years experience supporting C-suite executives in a fast-paced environment
    • Experience working in a SaaS start-up is strongly preferred
    • Possess an ability to multitask and prioritize in a dynamic environment
    • Flexible and resourceful attitude as there are lots of moving parts
    • Excellent written and verbal communication skills
    • Ability to work independently as well as collaboratively
    • Highly motivated, self-starting approach to all tasks
    • This role is onsite 3 days a week with occasional opportunity to work remotely
    • Able to schedule and prioritize internal and external meetings for the CEO
    • Resolve scheduling conflicts and think proactively to maximize efficiency in a fast-paced environment
    • You’re well versed in common SaaS tools like Slack, GSuite, Notion, etc.
    • You have a special place in your heart for team culture
    • Ability to navigate and communicate sensitive information with grace, precision, and discretion
    • Proactive, positive, hyper-organized, and diligent with outstanding executions skills
    • Have led the creation and management of 100+ attendee high-caliber events
BENEFITS

Equity at an early-stage fast-growing startupPremium health insurance (medical, dental, vision)Guilt Free Unlimited PTOUpward MobilityCommuter & Ride ShareRelocation BonusLearning and Development StipendWealth Advisor401kPregnancy & Family LeaveFertility TreatmentsEqual Compensation (regardless of gender or race)



CLOSING

We've built a great product our customers love. Our churn is low, and active usage continues to rise. We just need to amplify our reach to educate the market that secrets management can be fast, secure, and affordable for teams and organizations of any size. And most importantly, we need to continue encouraging Developers to stop adhering to archaic insecure standards such as manually managing .env file formats.

Are you passionate about developer-focused products and ready to join an amazing team? Then we want to hear from you!

A final note - we highly encourage you to apply for this role, even if you don't feel entirely qualified, or entirely sure. You never know!Apply for this job [5]

  1. https://techcrunch.com/2022/04/27/doppler-lands-20m-to-help-companies-manage-their-app-secrets/
  2. https://www.doppler.com/blog/the-triumph-and-tragedy-of-env-files
  3. https://www.doppler.com/blog/doppler-vs-hashicorp-vault
  4. https://medium.com/accelerated-intelligence/why-successful-people-spend-10-hours-a-week-on-compound-time-79d64d8132a8
  5. https://jobs.lever.co/doppler/7a3cf58b-396e-49dd-8496-bb089a20f869/apply

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