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Assistant To Co-executive Directors 🔥


JOB POSTING 

Assistant to Co-Executive Directors 

Louis D Brown Peace Institute [1], Dorchester, MA 

The Louis D. Brown Peace Institute (LDBPI)  is acknowledged globally for its influential work with trauma and healing, stemming from neighborhood violence. The Peace Institute was founded as a mother’s response to losing her son to violence in her community.  Since 1994, the Peace Institute has worked to foster a culture of peace in Boston’s communities and beyond by providing programs that instill peace in schools and communities, supporting families of homicide victims and offenders, and providing resources for professionals who work with youth and families impacted by violence.


The work of the Peace Institute is led by 7 Principles of Peace: Love, Unity, Faith, Hope, Courage, Justice, and Forgiveness. It is our firm belief that all survivors - regardless of the circumstances - deserve to be treated with dignity and compassion.


Position Summary

Reporting directly to the Co- Executive Directors, the Assistant will play an integral role by providing outstanding support and upward management to ensure the effectiveness and productivity of the Co-Executive Directors.  Representing the organization in daily interactions with external and internal constituents, the Assistant must operate on many levels with efficiency, enthusiasm and professionalism and be committed to the ideals and principles upheld by the LDBPI.  

Responsibilities

  • Manage calendars and maintain contacts for two Co-Executive Directors
  • Provide support to Co-Executive Directors for scheduling organizational events and meetings
  • Schedule internal and external meetings, and manage meeting materials, including follow-up with internal and external meeting participants
  • Assist with meeting preparation
  • Prepare program work plans 
  • Draft and prepare meeting minutes and agendas, monthly reports and presentations, and manage the timely circulation of  materials
  • Take notes at key meetings to ensure action items are recorded  and followed up on
  • Track and organize program data
  • Manage general administrative duties including filing, following up on Co-Directors’ email/voicemail inquiries
  • Participate in staff meetings and professional development as applicable

Qualifications & Skills

  • Minimum 2 years' experience working as an Assistant to senior leaders 
  • Demonstrated expertise in anticipating and fulfilling the needs and priorities of a senior leader 
  • Outstanding time management skills, with proven ability to multitask, accomplishing numerous tasks and changing priorities in an effective and timely manner
  • Demonstrated ability to execute on short-term, deadline-driven tasks daily, as well as important, long-term projects requiring collaboration with external constituencies
  • Superb interpersonal, written, and verbal communication skills
  • High level of discretion and confidentiality
  • Strong work ethic and positive approach, with a willingness to be flexible and see projects through to completion 
  • Commitment to diversity and inclusion. Knows how to work with people of different backgrounds and interests
  • Proactive, flexible, and able to manage upward to assist Co-Director in achieving deadlines.
  • High level of proficiency in Microsoft Word, Outlook, PowerPoint, Excel, familiarity with Google platform,  and ability to learn additional software programs

This is a part time consultant role. Estimated to be 20-30 hours per week. This role is primarily remote. Rates and billing can be negotiated.


To Apply

Email cover letter and resume to jobs@ldbpeaceinstitute.org.  In the email subject line, include the position title and your full name. Only complete applications will be considered.  No phone calls, please. Qualified candidates will be contacted. 

This position is open until filled.   

The Louis D. Brown Peace Institute is an equal opportunity employer and does not discriminate based on race, ethnicity, sexual orientation, nationality, ability, age, gender identity or gender expression or any other characteristic protected by federal, state or local laws.  We celebrate diversity and are committed to creating an inclusive environment for all consultants and employees. 


  1. http://www.ldbpeaceinstitute.org/

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