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Executive Coordinator 🔥


The International Women’s Media Foundation (IWMF) is the only global non-profit organization that offers emergency support, safety training, global reporting opportunities, and funding for both staff reporters and freelancers, all specifically tailored for women and gender diverse journalists. Our mission is to ensure more opportunities, bylines, and recognition of women journalists and create a greater diversity of voices in journalism.

Role Description

This position reports to Senior Development Manager and works closely with the Executive Director. The individual in this position will ensure the coordination of the ED’s critical internal and external activities and appointments, support communication and activities with the organization’s Board of Directors and assist fundraising efforts.  

The Executive Director will rely on you to serve as the gatekeeper for all appointments and requests. You will work to keep the ED’s contacts entered and updated in our customer relationships management (CRM) database, Salesforce. The Executive Coordinator will take the lead in organizing board meetings and board materials, will take minutes for all management and Board meetings, and will make travel and other logistical arrangements for the ED. 

The Executive Coordinator will support the organization’s fundraising efforts by tracking key deadlines, maintaining records in Salesforce, supporting cultivation events, including our annual Courage in Journalism Awards, and will assist as needed in grant proposal and report submissions.  

We seek a highly organized, solutions-oriented self-starter who thrives in a fast-paced work environment.

Duties include:

Executive Director Support

• Provide high-level administrative support to ED including, managing her calendar, reviewing daily and weekly commitments to ensure there are no scheduling conflicts.

• Process the ED’s monthly expense reports through Tallie.

• Process the ED’s semi-monthly timecards using Paychex and assist the ED in approving her direct reports’ timesheet submissions and leave requests.

• Manage travel reservations and registration for meetings and conferences.

Board of Directors Support

• Prepare meeting materials for quarterly Board meetings.

• Assist the ED with board correspondence.

• Manage the Board meeting schedule, organization and attendance, and be the official note taker and preparer.

• Update board term timeline, term charts, and contact information as needed.

Development

• Support Senior Development Manager.

• Contribute as needed to foundation and individual fundraising.

• Assist with cultivation and fundraising events and campaigns.

• Maintain funder records in Salesforce.

• Occasional scheduling, correspondence, administrative tasks and travel arrangements.

Skills

Excellent interpersonal communications and relationship-building skills, to effectively work with a variety of people and personalities including board members, donors, vendors and staff.

·      Familiarity with Salesforce strongly preferred.

·      Strong written and verbal communication skills.

·      Positive attitude.

·      Self-starter with superb organizational skills.

·      Solutions-oriented.

·      Ability to multitask and prioritize.

·      Driven to perform at the highest level.

·      Ability to meet deadlines and adapt to changing priorities.

·      Sense of humor.

·      Alignment with the IWMF’s values of inclusion and equity.

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