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Project Assistant | State Engagement 🔥


The States United Democracy Center, a nonpartisan organization focused on the critical role states play in election protection, is hiring a Project Assistant to join its team.

Reporting to the Senior Vice President, State Engagement, the Project Assistant will be, primarily, responsible for scheduling, preparing for daily meetings and events, creating briefing materials, taking notes, drafting agendas, and making travel arrangements, among other administrative tasks. The Project Assistant also will conduct online research, prepare background memos, and help manage external relationships and provide support to state partners. 

 

About the Organization: 

The States United Democracy Center is a new and growing nonpartisan organization advancing free, fair, and secure elections. We focus on connecting pro-democracy state and local officials, law enforcement leaders, and other partners across the U.S. with the tools and expertise they need to safeguard our democracy. During the 2020 election, then as the Voter Protection Program, we quickly became a go-to resource for state leaders, the press, and partner organizations. By bringing together current and former governors, secretaries of state, attorneys general, and law enforcement leaders for the first time, we helped build a nonpartisan firewall against those trying to undermine democracy. Now as States United, we support these partners in protecting the integrity of elections, holding those who seek to undermine democracy accountable, and preventing acts of political violence.


Responsibilities include:

  • Manage and coordinate schedules; schedule internal and external meetings and events (both virtual and in-person); track meeting requests; adjust and prioritize last-minute changes
  • Manage meeting logistics, such as conference rooms, attendees, audio visual (AV), and catering
  • Prepare materials for meetings and events, including agendas, handouts, slide decks, talking points and briefing memos
  • Take notes at meetings and prepare lists of follow-up tasks
  • Track key contacts and relationships and maintain up-to-date contact lists
  • Draft correspondence and other materials
  • Conduct online research and write background memos
  • Format, proofread, and fact check research, reports, and other materials
  • Set up and maintain file systems, document sharing, to do lists, and work stream trackers
  • Collaborate with other members of the States United team to manage logistics and prepare materials for organization-wide events and meetings
  • Book and coordinate travel arrangements

Minimum Requirements:

  • Bachelor’s degree or equivalent work experience
  • Experience providing project or administrative support
  • The following demonstrated skills and competencies:
  • Strong organizational and administrative skills
  • Self-motivation and the ability to work independently on projects, from conception to completion
  • Ability to work under pressure at times
  • Ability to use sound judgment and discretion in working with confidential and/or sensitive information
  • Strong critical thinking, problem solving, research, and decision-making skills
  • Strong written and communications skills
  • Professionalism, tact, and diplomacy in interactions with senior professionals and government officials
  • Ability to work collaboratively with colleagues in a demanding and fast-paced environment
  • Ability to multitask and respond effectively to changing workloads and priorities
  • Ability to solve problems and creatively leverage resources to arrive at a resolution
  • A positive attitude and demonstrated concern for people and community, self-confidence, common sense, good listening ability, and a collaborative orientation
  • Some evening and weekend work is required

 

Compensation + Benefits:

Annual salary will be $50,000.

States United Democracy Center offers generous benefits including 100% employer-paid health, vision, and dental plans plus matching retirement plans.

Our offices are located in Boston, MA and Washington, DC.

This position will include flexibility to be remote.

 

States United Democracy Center is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, or any other characteristic protected by law. Women, people of color, LGBTQ+ individuals, people with disabilities, and veterans are strongly encouraged to apply.


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