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Recruiting Coordinator 🔥


About the Recruiting Team

We’re a team of recruiters, recruiting coordinators, sourcers, and operations specialists who partner with every function of the business to drive the recruiting process at Thumbtack. Our mission is to engage, excite, and hire people who will achieve their career potential and contribute to the company’s success. We do this by identifying the right individuals for the right roles, assessing them rigorously and without bias, and inspiring them to become advocates of our business and values.

About the Role

We're looking for a thoughtful and organized recruiting coordinator to provide scheduling and administrative support throughout the hiring process. This person will serve as an integral partner in building candidate relationships; providing an excellent candidate experience from application to hire, and managing relationships with hiring managers and teams across the business.

Responsibilities

  • Manage candidate interviews and coordination of onsite/zoom interviews, including: scheduling, securing and assigning VC links, and creating Slack channels day-of, for the interview team to stay on track. Scheduling will be a top priority for this role.
  • Be a Thumbtack ambassador, providing candidates with an extremely positive and memorable interview experience
  • Proactively identify opportunities to improve existing processes and/or implement new ones
  • Work with recruiters and hiring managers to manage the candidate pipeline, ensure data integrity in our Applicant Tracking System (ATS) and maintain all job postings
  • Support hiring managers in the creation of interview plans, scheduling and running kickoff meetings, and debriefs. Be a true owner in the full cycle recruiting process!

Must-Have Qualifications 

If you don't think you meet all of the criteria below but still are interested in the job, please apply. Nobody checks every box, and we're looking for someone excited to join the team.

  • 1+ year of experience in a Recruiting Coordinator or Administrative/Executive Assistant capacity
  • Effective time management and organizational skills
  • Excellent verbal/written communication with the ability to interact effectively with team members, hiring managers, and candidates with professionalism, tact, and diplomacy
  • Strong sense of ownership
  • Ability to understand and adapt to rapidly changing priorities
  • Integrity in handling confidential and sensitive information

Nice-to-Have Qualifications

  • Previous experience using an applicant tracking system and/or scheduling software (we use Greenhouse and GoodTime)
  • Proficient in Google Workspace (Mail, Calendar, Docs, etc.)

Thumbtack is a virtual-first company, meaning you can live and work from any one of our approved locations across the United States, Ontario or the Philippines. When it is safe to gather, we will begin to host in-person events on a regular basis. Remote employees will be expected to travel occasionally for these events to a Thumbtack library or offsite team-building location. In cities with 5+ employees, we are establishing local communities, where employees can gather for local events. Additionally, employees in the San Francisco, Salt Lake City, Toronto and Manila areas will have opt-in access to communal workspace at one of our Thumbtack libraries. We always prioritize the health and safety of our employees. Currently, participation in these events and Thumbtack library use are optional. Both require employees to be fully vaccinated.

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