Program Coordinator 🔥
Role: The primary role of the Program Coordinator (PC) is to provide support to Technical Managers (TMs) in the execution and management of projects, in both project management and evaluation & research. The PC may also provide support to the School-to-School International (STS) senior management and respond to requests made by STS management on an as-needed basis.
The PC position is a great fit for someone interested in international development and looking to gain more familiarity with the industry while working for a small, collaborative, and fast-paced organization. The PC position requires close attention to detail, strong time management abilities, excellent communication skills, and a team attitude. Note that this role requires written and spoken fluency in both English and French, and candidates will be asked to complete a French fluency screener.
- Financial Management
- Review project invoices and financial reports as needed.
- Process consultant invoices and expense reports for approval and payment.
- Update project budget monitoring, including pipelines and actuals.
- Inform clients of obligation burn rates and needed increases.
- Lead procurement for projects as needed.
- Process disbursement requests and field office transfers.
- Program Management
- Support tracking of project activities, deliverables and products.
- Provide direct support to consultants and clients when needed, including processing consultant paperwork, invoices, and disbursement requests.
- Maintain project files and contact sheet.
- Draft scopes of work for short-term technical assignments.
- Contract Management
- Work with Technical Manager to ensure project is executed in compliance with the contract and troubleshoot as necessary.
- As requested, prepare and manage consultant and institutional contracts.
- Prepare approval requests for submission to client including travel and personnel requests when applicable.
- Provide administrative support to STS staff and consultants (e.g., makes travel arrangements).
- Technical Support to STS Projects
- Provide logistical and technical support to projects on an as-needed basis, which may include assisting with training and training preparation, programming of data collection tools, and/or monitoring data collection efforts.
- Support the development of training materials and facilitate trainings in the field or remotely as requested by project teams.
- Support the use of Tangerine, SurveyCTO, and other electronic data capture software for data collection.
- Support the data collection monitoring process by using standard protocols and resources.
- Provide ongoing troubleshooting support to project teams related to data capture, training, or data collection as requested.
- Contribute to the creation and finalization of project deliverables, including formatting, editing and creating annexes
- Other duties as assigned.
- Bachelor’s degree in international development, education, statistics, research methods, or a related field is required
- A minimum of two years of relevant work experience required
- Strong administrative skills, word processing abilities, proven organizational skills, meticulous attention to detail, excellent time management skills, and a quick learner.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
- Experience with USAID a plus
- Spoken and written fluency in English and French
- Demonstrated initiative, versatility, integrity, and interpersonal skills, including intercultural and culturally sensitive communication skills
- A keen sense of urgency and strong work ethic, positive mindset, and comfort with the ambiguity and pace of a small nonprofit
- Willingness to travel and work abroad a minimum of four to eight weeks per year; experience living or working in developing countries preferred
Supervision and Oversight: STS offers a matrix approach to supervision and oversight. The PC reports to a Technical Manager for ongoing support and will also serve as a member of project teams, supporting their Technical Leadership.
Location: Although STS staff largely work remotely, preference will be given to candidates located in the Washington, DC or Durham, NC metropolitan areas.
Salary Range: $47,500-$55,000 per year
CVs and cover letters should be submitted to email@example.com with the subject line “Program Coordinator.”