Senior Accountant - Grants and Contracts
POSITION TITLE: Senior Accountant - Grants and Contracts
DEPARTMENT: Finance Department
REPORTS TO: Director of Finance
LOCATION: Remote – Applicant must reside within one (1) of the following states:
· California (CA)
· Illinois (IL)
· Massachusetts (MA)
· Texas (TX)
ABOUT THE ORGANIZATION
Safe & Sound is a children's advocacy organization working to prevent child abuse and reduce its devastating impact on the child, their family, and our entire community.
We have been a pioneer in the field of child abuse prevention, working within San Francisco for more 40 years. Recently the organization has begun to expand its impact working throughout the state of California.
Child Abuse is a complex problem, but a preventable one. Our data-informed approach leverages three primary strategies: we empower children with knowledge and confidence; we support families providing resources and skills; we activate the community and the change makers within it to create a thriving social safety net for children and their families.
The organization has an annual operating budget of approximately $8 million and is supported by approximately 60 staff, interns, and more than 80 volunteers. Safe & Sound's headquarters is located in a historic firehouse in the Haight-Ashbury neighborhood of San Francisco, with a second office in the Bayview neighborhood.
More information is available at:
The Senior Accountant - Grants and Contracts is an integral member of a Finance team that includes the Director of Finance, Accounting Manager, and Staff Accountant. The incumbent is responsible for the accounting and funding management of government grants and private grants and contributions at Safe & Sound, which sustains complex operations with diverse funding streams, including government grants, private grants and contributions, rental income, and program services fees. Responsibilities for this role include, but are not limited to, managing grant-related compliance activities and documentation, improving grant-related processes, and supporting organization-wide communications and training on grant compliance processes. This role reports to the Director of Finance.
● Manage the routine operations for financial, project/program, and grants accounting and reporting for public and private grants and donors, ensuring that expenditures are consistently aligned with grant and program budgets throughout the grant period, and in accordance with organizational policies and controls, standard fiscal practices, nonprofit revenue recognition accounting standards, and funder requirements.
○ Government Grants: Support government contracting, contract modification, and invoicing processes, liaising with the Program and Development departments whenever necessary. Prepare variance reports for government grant funds, perform analysis with a view to identify, explain, and correct variances as appropriate, and provide support to Program leads to ensure understanding and accuracy of reports.
○ Private Grant Funding: Review private grants and contributions for restrictions and perform inquiries and analysis to identify net assets to release. Prepare grant budgets and reports for Development, as requested.
● Support month-end close procedures in an accurate and timely manner, including, but not limited to:
○ Prepare monthly funding source allocation document and government invoices;
○ Record accounts receivables and cash receipts from government contract invoicing;
○ Prepare and record journal entries for private grants and contributions;
○ Prepare and record releases from donor-restricted net assets;
○ Review expense transactions to ensure coding aligns with appropriate funding sources;
○ Provide backup to the Accounting Manager or Accountant for certain core financial accounting processes.
● Assist with audit preparation (including the financial statement audit, CCSF audit/self-assessment, and other reviews), tax filings (including the Form 990, Form 1099s, etc), and other compliance reporting requirements. Serve as project manager for government funder site visits and audits.
● Partner with stakeholders within the organization to review grant agreements and compliance expectations, monitor compliance with grant terms, make improvements to grant compliance processes, and support organization-wide communications and training.
Undertake other duties as assigned.
● Alignment with Safe & Sound’s mission and values including diversity, equity, and inclusion, along with our foundational commitment to trauma-informed principles and practices.
● Two (2) years of progressive experience in fund and grant accounting, reporting, and compliance (preferred).
● Strong demonstrated knowledge of and ability to research and apply US GAAP and federal, state, and city regulations and working knowledge of nonprofit accounting, including revenue recognition, donor restrictions, and government grants.
● Strong proficiency with Microsoft Excel (VLOOKUP, HLOOKUP, SUMIF, SUBTOTAL, Pivot Tables), comfortable with technology, and ability to learn new software.
● Sound judgment, integrity, and ethics. Ability to handle sensitive information in a confidential manner. Must be able to tailor appropriate information sharing to relevant audiences given complexity of work with multiple stakeholders.
● Solid written and verbal communication skills with an ability to translate complex financial concepts to individuals at all levels including finance and non-finance managers.
● Ability to work independently and as a member of various teams.
● Meticulous attention to detail and experience with maintaining accurate records on complex programs.
● Excellent organization skills, ability to successfully manage a large volume of work, meet multiple and often competing deadlines, and respond with flexibility to unanticipated requests.
● Humble, positive attitude, and strong work ethic. No task too small, no assignment too menial.
● Bias for action and comfortable with ambiguity. Ability to act on limited information when necessary while also seeking supervision when in need of further direction. Fast learner; ability and desire to learn new skills and develop new abilities when requirements shift. Seeks out challenges as professional and personal opportunities to grow, takes unexpected setbacks in stride, and finds resilience to overcome obstacles.
● Ability to have a flexible schedule, as extended working hours may be required during month-end and year-end.
● Full time (40 hours per week); Specific work hours are flexible.
● Exempt and salaried.
● Position will be reference-checked and fingerprinted.
● Typical Working Conditions:
○ Heavy keyboard work
○ Remote working environment conducive to handling confidential and secure digital information
○ No in-office time or travel is required
● Equipment Used: Computer, phone, fax, copier
● Essential Physical Tasks:
○ Light lifting required; including lifting of up to 20 pounds
The base salary for this position is $77,250 annually and eligible for agency sponsored benefits.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Safe & Sound is committed to workforce diversity. Qualified applicants will receive full consideration without regard to age, race, color, religion, gender, sexual orientation, or national origin.
Qualified candidates should submit a resume and a detailed cover letter to Human Resources at