portal resources jobs companies f firstpic, inc. administrative coordinator

Administrative Coordinator


Required qualifications:

Required knowledge, skill, and abilities for this position are normally developed through at least one year of relevant experience and the equivalent of a Bachelor’s Degree in Communications, Human Resources, or another related field. Five years of relevant experience may be substituted for a degree.

Position summary:

The Administrative Coordinator will provide wide and varied administrative, operational, and organizational support for a growing team at FirstPic. Professionalism, attention to detail, flexibility, and sound judgement are essential characteristics to this role. The Administrative Coordinator will be an integral member of the team helping to ensure that administrative and scheduling functions are completed in a timeline manner. Occasional travel may be required (when travel resumes).

Duties and responsibilities:

  • Coordinate meeting dates and time across multiple program partner teams.
  • Schedule a high volume of appointment and meetings.
  • Manage calendars for several staff members.
  • Set up and manage online meeting platforms for virtual meetings and webinars.
  • Develop post-webinar attendance reports.
  • Interact and communicate clearly and consistently with external clients and program partners.
  • Arrange travel and lodging for several staff members.
  • Manage travel receipts and reimbursements.
  • Support staff in event planning and management.
  • Provide staff support in updating and formatting Word documents and PowerPoint presentations.
  • Input monthly activity reports in a timely manner.
  • Other duties and responsibilities as assigned.

Required characteristics, skill, and abilities:

  • A moderate skill-level in Microsoft office products, including Word, PowerPoint, and Outlook.
  • Excellent organizational, communication, and interpersonal skills.
  • Innovative and resourceful approach to solving problems.
  • A strong attention to detail.
  • Ability to perform the duties of the position with minimal direction and to complete tasks in a time-sensitive environment. 

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