Grants and Data Administrator
Group Health Foundation is a relatively new and growing 501(c)(4) philanthropic organization committed to partnering with communities across Washington State to advance a shared vision for a vibrant, healthy future. We are hiring a Grants and Data Administrator to join our expanding team
Our foundation has an audacious goal: health equity in Washington state. We seek to create and support conditions where people of all communities — especially those experiencing social and economic injustice — can participate, prosper, and reach their full potential.
Cultivating a staff team that embodies the diverse experiences of Washington communities is essential to these aspirations. We strongly and sincerely encourage applications from people of color; immigrant, bilingual, and multicultural individuals; d/Deaf people and people with disabilities; members of LGBTQIA+ and gender non-conforming communities; and people with other diverse backgrounds and lived experiences.
To learn more about our work, our approaches, and our values, please visit our.
The Grants and Data Administrator assists with the quality, timeliness, and consistency of all aspects of grant and data management. The Grants and Data Administrator provides administrative support for grant processing, including tracking grants made by the foundation and obtaining and maintaining reports required from grantees. The Grants and Data Administrator also ensures that all grant-related business processes reflect the needs of grantees and the values of the Foundation. The Grants and Data Administrator reports to the Grants Manager and works closely with the programs and finance teams.
This is a full-time, non-exempt position that can be located remotely (within Washington State) or at any of our offices. We currently have an office in Seattle and will be opening offices in the Tri-Cities and Tacoma in 2021. Given that a majority of our current team members are located in King County, priority will be given to candidates who both live in and have a deep connection to communities in other areas of the State.
Periodic early morning, evening, and weekend hours will be required, and occasional statewide and regional travel should be expected. All employees participate in our offsite retreats, which often require travel and overnight stays.
· Support all components of grants processing from proposal submission to grant award disbursement
· Develop strong proficiency with the CRM/grants management database and provide ongoing support to staff
· Assist in troubleshooting common grants management system issues for applicants, grantees, and staff
· Prioritize accessibility needs of grant applicants
· Help update grantmaking forms, including correspondence, applications, and reporting
· Assist with the development and implementation of quality control procedures to safeguard grant data
· Ensure due diligence processes and documentation following IRS regulations and Foundation-specific policies and practices
· Communicate with grant applicants on routine inquiries related to the application process and material submissions (with particular attention paid to organizations that have less experience navigating grantmaking processes)
· Track and monitor grants, help ensure all pre- and post-grant requirements are met, and create and monitor payment and reporting schedules
· Provide routine system-generated reports as requested by staff
· Maintain record of troubleshooting issues experienced internally and externally, and develop themes over time
· Assist with scheduling internal and external meetings related to grants management
· Contribute one’s own ideas, perspectives, and lived experiences to the emerging culture of the Foundation
· Assume other responsibilities and explore new opportunities that arise with the evolving needs and aspirations of the Foundation
· A deep commitment to equity and social justice, and strong alignment with our organizational values
· Ability to authentically connect the Foundation’s mission and aspirations with one’s own personal experiences
· Demonstrated ability to cultivate relationships and work effectively and respectfully with politically, ideologically, culturally, and geographically diverse people and communities
· Minimum of two years of experience in grants administration or three years of experience in data administration in the nonprofit, public, or education sectors
· Proficiency in grants management or data management systems
· Excitement about data management and a strong customer service orientation
· Experience following grantmaking workflows, policies, and procedures
· Ability to implement alternative grantmaking processes to meet accessibility needs of applicants
· Ability to be self-directed, take ownership, and see projects to completion in a timely manner
· A strong desire to learn about the needs of communities across the state who are most impacted by structural inequities
· An understanding of the foundational role that racism, ableism, sexism, and other forms of bias and oppression play in perpetuating inequity
· Humility and curiosity, and an understanding of how these qualities are connected to success in this role
· Demonstrated capacity for self-reflection
· Good verbal, non-verbal, and written communication skills combined with the ability to listen deeply and authentically
· High level of proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint, and SharePoint) and Adobe (Acrobat DC) and ability to adapt to new technologies
· Ability to take part in occasional meetings and events outside of core business hours
· Enthusiasm for traveling throughout Washington and engaging with communities that may be different from your own (travel is estimated at 5% for this position)