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Executive Assistant


Location: East coast or Dakar, Senegal

About this Role

The Executive Assistant is a position designed to provide direct day-to-day support to myAgro’s CEO, as well as other members of the Executive Team as needed. The Executive Assistant will provide behind-the-scenes support to the CEO and the wider Executive Team, anticipating needs while managing the day‐to‐day workflow and prioritizing various projects, including scheduling, contact management, preparing materials for meetings, and a wide range of special projects. The person in this role will be expected to complete a high volume of varied responsibilities in a fast-paced environment with excellent attention to detail, while maintaining the attitude that no task is too big or too small. This position will be based in the US or Dakar, Senegal to support our Senegal-based CEO and globally-based Executive Team.

Responsibilities

  • Maintain the CEO’s schedule, including day-to-day and long-term management of meetings, projects, and priorities
  • Schedule all appointments. Prioritize meetings and communicate all relevant details to participants
  • Serve as the first point of contact for a wide variety of high-level relationships between CEO, other myAgro Executives and external contacts
  • Draft and edit well thought‐out, professional correspondence, articles, reports and presentations etc. free of grammatical and spelling errors; transcribe meeting notes 
  • Arrange travel for the CEO, including complex international and domestic trips. Secure visas, book hotels, coordinate local transportation, and handle other travel-related logistics
  • Ensure CEO is prepared for upcoming appointments by gathering materials necessary for each meeting
  • Conduct, compile, and present research on potential funders, partners and other topics 
  • Coordinate with staff to collect and assemble information for presentations, projects and strategic planning
  • Coordinate and manage special projects, including working as a member of the team by willingly providing back‐up support for colleagues when appropriate 

Requirements:

  • Relevant work experience
  • Works effectively without constant and direct supervision or guidance
  • Outstanding time-management & planning skills, as well as attention to detail
  • Courteous, concise and professional in both written and verbal communications
  • Flexibility and a sense of humor
  • Ability to maintain confidential information appropriately
  • Passion for myAgro’s work and mission
  • Proficiency in French preferred 

myAgro provides equal employment opportunities to all employees and applicants without regard to race, colour, religion, sexual orientation, marital/parental status, national origin, age, disability, political opinion, social status, veteran status, and genetics. myAgro complies with all applicable federal, provincial and local laws governing nondiscrimination in employment.

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