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Policy Team Coordinator


About the role – Policy Team Coordinator 

iCivics seeks a Coordinator to assist with our CivXNow project and our policy work as a whole. This individual will support policy and advocacy work, coalition-building, social media, event planning, research and other departmental needs and administrative duties, as needed. This role reports to Shawn Healy, Senior Director of State Policy and Advocacy.

Your responsibilities will include:

  • Scheduling, agenda development, attending, and notetaking for internal and external meetings, contracting, budgeting, and other administrative tasks, as needed.
  • Managing grant budgets and expenditure tracking.
  • Owning special projects as they arise. 
  • Maintaining events calendar for policy work and partnership webinars. 
  • Assisting policy team and state coalitions with planning, logistics, and execution of advocacy campaigns related to state and federal policy efforts and coordinating legislative visits and outreach in partnership with CivXNow Coalition members.
  • Managing planning, logistics, and execution of CivXNow webinars, and other events.
  • Conducting outreach to partner organizations related to relevant projects of interest to their networks. 
  • Assisting with the development of monthly newsletter and other initiative campaigns.
  • Managing and posting to the CivXNow Medium blog and social media accounts.
  • Developing and maintaining a database of existing state civic education policies.
  • Formulating model legislation for incorporation into prospective state policies.
  • Monitoring active legislation in states on a recurring basis.

 

Who you are:

  • An Effective Collaborator. You’ve successfully worked across cultural lines on a dispersed team, and you have the ability to operate in complex situations. You can easily gain trust from team members and are known for supporting them to ensure they are set up for success. You’re not afraid to ask questions.
  • Flexible. You can manage a diverse set of team needs and aren't afraid to step outside your job description or comfort zone to help the team reach its goals. You're comfortable with shifting schedules and don't expect every day to go "as planned."
  • A Humble Teammate. Nothing is beneath or above you. You are quick to always lend a hand or two! You are able to earn influence without authority and naturally seek to support both small projects or large strategic goals.
  • An Abundant Thinker. You believe that we are living in a world of abundant resources and that the right team of partners can make improbable things happen. You bring relentless curiosity and creativity to every task, project, and engagement.
  • Committed to Inclusion. You're always asking: “whose voice is not at the table?” You have experience working with diverse teams and successfully navigating cross-cultural communication in both local and global contexts, and you deeply value creating a workplace that is supportive of difference.
  • Mission-oriented. You believe that lasting, meaningful change comes from the grassroots: from the organized efforts of people, communities, and organizations to enliven the social imagination, envision a better future, experiment with and scale new ideas.


What you’ll need

  • 3+ years of overall professional experience (we are background agnostic and are excited by candidates with unique and different work histories).
  • Passion for and/or experience in policy or K-12 education is a plus.
  • Ability to handle multiple deadlines and complete assignments with minimal supervision in a fast-paced workplace.
  • Impeccable organization; you are highly detail-oriented, and someone who gets a real sense of satisfaction from producing polished work and managing smooth and orderly processes.
  • Demonstrated comfort and fluency with Excel and numbers generally.   

 

Why this role is compelling

A successful candidate will develop and grow a broad set of professional skills, honing them to the level of excellence in a demanding and fast-paced environment. You will work with, learn from, and grow alongside a high-performing and diverse team in which everyone is committed to the development of themselves and others.

This role is intended to serve as a professional development path for you. There is a high potential for the role to evolve within two to three years based on the particular strengths that you bring to the team, making this an invaluable opportunity to expand your career in the ed-tech sector.

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