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Executive Assistant


A successful team member in this position will use their skill at communication, organization, and their enthusiasm for proactive management to support Wanderwell’s Director.

Your work will supports our company's mission of helping leaders approach their businesses in new ways that create a more vibrant, equitable, and compassionate world.

Key Responsibilities:

  • Manage Director’s schedule and inbox — act as the primary filter for requests, communication, and scheduling needs. Send gracious responses to all manner of emails and inquiries.
  • Monitor and organize email inboxes
  • Answer non-essential emails graciously
  • Use templates and rules for customer service inquiries
  • Organize contacts with detailed profiles
  • Build & maintain resource database for getting our community what they need.
  • Work with the Director to support sales:
  • Send and track proposals & contract
  • Manage initial billing
  • Scheduling and following up on inquiries
  • Schedule consulting clients, send and track document requests, and manage follow up from consulting sessions.
  • Act as communication bridge between team and Director
  • Communicate between sales (new inquiries and status) and Clients Services + Bookkeeping Associates around scheduling and team capacity.
  • Work closely with Client Services/Ops Lead to ensure smooth processes.
  • Provide administrative support around marketing activities, including research around podcast guest opportunities.
  • Proactively and enthusiastically seek out tasks and responsibilities to take off the Director’s plate.

Skills & Qualifications

  • You have demonstrated experience in similar role supporting leadership & the gumption necessary to be the first person in this role at Wanderwell.
  • You have exceptional communication skills, whether in writing, in person, or over the phone, and you truly love helping and working with people.
  • Occasionally frighten people with your attention to detail and organizational abilities. You have strong task management skills, including demonstrated ability to manage many details & execute with little supervision.
  • Demonstrate an advanced degree of discernment and discretion in professional environments.
  • You value transparency, experimentation, and growth, and continually seek to evolve both personally and in your work life.
  • Are incredibly resourceful and have an aptitude for solving problems autonomously, while having the awareness to know when you need help.
  • We manage work and processes primarily via Google Suite and Notion, with a whole host of other apps. While we do not expect candidates to have experience with all of our applications and technology, candidates should demonstrate ability to learn and adapt to new technology quickly.

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